The best alternative to Zoho Projects

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects - Uniquely better
  • Design - We invented Workflow Made Easy ®
  • Support - Get expert 1:1 help free - for life
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Zoho Projects

Zoho Projects

1 Built for process thinking - not ad-hoc projects

Zoho Projects

2 Guaranteed free 1:1 support for life

Zoho Projects

3 Special pricing for light users

Zoho Projects

4 Discount for qualified companies based on your country

Zoho Projects

5 Free Single Sign On (SSO) for all

Zoho Projects

6 Compliant with HSTS and BIMI security

Zoho Projects

Here's why people don't like Zoho Projects

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

We are moving to another vendor... Senior SEO Manager[1]
— Zoho Projects review on G2
This makes us look stupid towards our clients - hence - I wouldn't recommend Zoho Projects to any agency that values their clients... Director / Owner[2]
— Zoho Projects review on G2
One of the main drawbacks we've encountered with the Zoho Projects is the significant price jump between the Premium and Enterprise tiers. We only need a few specific features from the Enterprise category, but there's no option for a lower price based on our requirements. It would be beneficial if they could introduce more flexible pricing options to accommodate businesses with specific needs...[3]
— Zoho Projects review on G2
The CRM calendar is atrocious. no color customizations, extremely poor interface when viewing 2+ users' calendars at once, inability to have custom icons or filters or color-coordinated rules or modify which fields display without clicking into the details. The CRM calendar is straight out of the year 2000. ... contact list views are limited to only 100 records at a time...[4]
— Zoho Projects review on Reddit
Anything outside of Mail, CRM, Expense, Recruit, and maybe Desk is hair-pullingly terrible. They promise that all of their "apps" are interoperable, but these integrations are either half-assed to the point of uselessness or so full of bugs you can't rely on them. Zoho Projects is the worst of the bunch — most of our teams are using other apps on the side just to avoid using it...[5]
— Zoho Projects review on Hacker News
Pricing - I had only 5 users accepted in Zoho Projects and the software kept insisting to push me to the paid tier... Presales Consultant within the IT industry[6]
— Zoho Projects review on Capterra
The Zoho Projects is, without a doubt, one of the least user-friendly and most aggravating pieces of software I have ever worked with. It has some of the worst user experience and interface (UI) that I have ever seen, and it is missing some of the most fundamental capabilities that a project management software ought to have. It has been nothing but a hassle from the beginning to the end... Construction industry, 2–10 employees[7]
— Zoho Projects review on Software Advice
Zoho Projects is a joke! It needs automation with as much depth as CRM. Seriously who are you people serving with these half-cocked...[8]
— Zoho Projects review on Reddit
The interface feels outdated and clunky compared to modern project management tools. Zoho Projects lacks the polish and intuitive design that you'd expect from a contemporary software solution. Navigation can be confusing and the learning curve is steep for new users...[9]
— Zoho Projects review on GetApp
The reporting features in Zoho Projects are limited and don't provide the depth of analytics needed for serious project management. Custom reporting is difficult to set up and the dashboard lacks visual appeal and meaningful insights...[10]
— Zoho Projects review on TrustRadius

Just 3 simple steps to digitized workflows

Remove the adoption risk of Zoho Projects

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Zoho Projects - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Zoho Projects used for?

Zoho Projects is a traditional project management tool that focuses on handling one-off projects and tasks. While it may be useful for managing temporary initiatives, it potentially lacks the ability to handle repeatable processes that growing businesses need. Unlike Tallyfy, which specializes in scalable, repeatable processes, Zoho Projects may remain focused on the old paradigm of managing ad-hoc work that can't be easily automated or improved over time.

What exactly is Tallyfy and how is it different?

Tallyfy is a modern workflow management system that transforms how teams work together. Instead of managing chaos through projects, Tallyfy tracks every workflow step automatically, helping teams save hours daily through smart delegation and automation. It's designed for companies that want to scale operations smoothly, maintain quality, and build consistent, repeatable success - rather than reinventing the wheel with each new project.

As Benjamin Franklin said - "By failing to prepare, you are preparing to fail."

Why should companies move from project management to process management?

As W. Edwards Deming famously said, "If you can't describe what you're doing as a process, you don't know what you're doing." While tools like Zoho Projects focus on temporary projects, successful companies typically need repeatable processes that can be improved and automated. Tallyfy helps organizations make this crucial shift, enabling them to create predictable, scalable operations instead of managing endless one-off projects that may drain resources and create inconsistent results.

Does Zoho Projects have a discount for certain countries?

While Zoho Projects may offer standard pricing tiers, they don't appear to provide thoughtful country-specific pricing. In contrast, Tallyfy offers lifetime discounts based on each country's GDP-per-capita through our Fair Price Guarantee, making it accessible to businesses worldwide. This approach shows Tallyfy's commitment to global accessibility and fair pricing based on local economic conditions.

How does Tallyfy handle process improvement?

Tallyfy excels at continuous improvement through its elegant feedback system. Users can leave simple comments that go directly to process owners for review and implementation. This creates a natural cycle of improvement that may be missing in project-based tools like Zoho Projects. The result is compound gains over time that significantly improve efficiency and quality.

As Peter Drucker said - "What gets measured gets managed"

How does AI integration differ between Tallyfy and Zoho Projects?

Unlike Zoho Projects' basic AI features, Tallyfy integrates AI thoughtfully where it matters most. It can automatically migrate existing process documents, control computer actions for automation, and provide contextual assistance. This practical approach to AI delivers real value instead of just offering a generic chatbot that may add little practical benefit to daily operations.

What are the key problems with Zoho Projects?

Zoho Projects may struggle with scalability since it focuses on managing temporary projects rather than repeatable processes. It potentially can't effectively automate recurring workflows, may lack proper process improvement cycles, and might not support true operational scaling. The platform's project-centric approach could make it difficult to standardize operations and achieve consistent quality across the organization.

How can I see real customer reviews of Tallyfy?

You can explore authentic Tallyfy customer success stories and reviews at our customer testimonials page. These reviews showcase how real businesses have transformed their operations by switching from project-based tools to process management with Tallyfy.

Does Tallyfy offer free professional services?

Yes, unlike Zoho Projects, Tallyfy provides free professional services to ensure your success. We believe in supporting our customers fully in their journey to process excellence. To learn more about these services, schedule a chat with our team.

How do I get started with Tallyfy?

Ready to transform your operations from project chaos to process excellence? Book a demo with our team to see Tallyfy in action and discuss your specific needs. We'll set up a custom trial instance tailored to your organization's requirements.

References and Citations

Tallyfy is a far better alternative to Zoho Projects

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.