The best alternative to Appian

Tallyfy is a far better, modern alternative to complex, legacy BPM like Appian

  • Design - We invented Workflow Made Easy ®
  • Pricing - Minimum purchase is 1 full member
  • Support - Get expert 1:1 help free - for life
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Track all your workflows beautifully - on Tallyfy

People ❤️ Tallyfy

Simple for everyone. Robust for champs.

"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis
"

Finally delegate work with confidence and focus on growth.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

Tallyfy has been my saving grace. I've created templates for every aspect of the business in 6 weeks.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

Anh Le
Anh Le
Assistant Director of Marketing · Opera Theatre of Saint Louis
"

Approvals that used to take days are now often completed in minutes.

Evan Davis
Evan Davis
Director of Finance & Administration · Alexandria Transit Company
"

Paper-based approvals that took days now completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Reduced manual errors, sped up processes like onboarding, and helped us document critical workflows.

GT
Gwen Tormey
CEO · Corestream
"

We wanted to ensure all our employees could track and complete their marketing tasks efficiently.

Hanka Hanga
Hanka Hanga
Operations Director · The Mindset Institute
"

Monthly client campaigns reduced from two days to just a few hours.

JT
Julie Trelstad
Book Publisher · Julie Ink
"

A very reliable way to delegate and track tasks with confidence.

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Before Tallyfy, onboarding new customers was horrendous. Tallyfy completely transformed the client experience.

Kasim Aslam
Kasim Aslam
CEO · Solutions 8
"

Clients and team sail through the process - everything saves in real-time.

KA
Kasim Aslam
Founder · Sol8 - A Google Ads Agency
"

Revolutionized how we manage marketing projects.

KB
Kim Berzack
Marketing · West Community Credit Union
"

Eliminated inefficiencies, reduced meeting times from hours to minutes.

LM
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in the process as well as any bottlenecks.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Streamline efficiency with smooth processes from beginning to end.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

I can now comfortably take on more clients and projects because Tallyfy helps me manage workflows efficiently.

Rommel C. Caibal
Rommel C. Caibal
Web Developer · RC Creative Graphic Design
"

Routing multiple documents is far quicker and there's immediate accountability and oversight.

Timothy O'Leary
Timothy O'Leary
Immediate Past General Director · Opera Theatre of Saint Louis

Tallyfy vs. Appian

Appian

1 Simple, proven, tested user experience

Appian

2 Guaranteed free 1:1 support for life

Appian

3 Customer-obsessed with no pushy sales

Appian

4 Far more affordable and tiny minimum purchase

Appian

5 Lifetime discount based on your country

Appian

6 Free Single Sign On (SSO) for everyone

Appian

7 Compliant with HSTS and BIMI security

Appian

8 No complex flowcharts or BPMN

Appian

9 Designed for everyone - not just IT

Appian

Here's why people don't like Appian

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The server is so slow ... Incredibly frustrating UI. Site crashes. The practice questions on the site repeatedly crashed ... It doesn't give a good account of when their own site doesn't work. Appian deactivates your community site after a few days. You have to wait for them to reactivate your community site to keep going.[1]
— Appian review on Reddit
... limited features and expensive ... pricing clarity, flexibility, and transparency as the negative considerations.[2]
— Appian review on G2
Requires expertise to utilize correctly, particularly for complex applications ... The product is more complicated than the Marketing kool-aid reveals.[3]
— Appian review on Reddit
There is no debugger ... The ui styles are little bit limited. In the expression rule, the rule input parameter boxes are too little... struggles with huge volumes of data processing. - Vaibhav G.[4]
— Appian review on G2
I wish Appian had a debugger that would be useful in debugging complex Expression Rules ... The complexity of the initial setup is negative ... some of the features are quite time consuming to learn the basics.[5]
— Appian review on Gartner
There may have been a misunderstanding as to the learning curve, even though it is 'low code.' There is less developer control when it comes to features. - Anonymous, Medium sized company[6]
— Appian review on TrustRadius
It might be very costly for small and medium enterprises. - Verified Reviewer, Financial Services, 10,000+ employees.[7]
— Appian review on SoftwareAdvice
Some of the things involved in application development are not standards based. It feels like I have to learn a new programming language, ... UI customisation should be improved, as we can use only standard components with standard functionality. - Khemraj. Sr Consultant, Computer Software, 51–200 Employees[8]
— Appian review on Capterra
Appian is overly complex for simple workflow automation needs. The platform feels bloated and requires significant training to use effectively. Many organizations find themselves overwhelmed by the extensive configuration options.[9]
— Appian review on Reddit

Just 3 simple steps to digitized workflows

Remove the adoption risk of Appian

Document

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Track

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Improve

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they are worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

Calculate Your Workflow Savings

Weekly Savings
$2,000
Monthly Savings
$8,000
Annual Savings
$96,000

These are estimated savings based on time recovered from manual workflow management. Actual results may vary.

Tallyfy does not charge for basic services

Need help? Unlike costly "professional services" for Appian - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

SCHEDULE A CALL
Tallyfy Team

Integration and compliance information

Integrations

Security & Compliance

✓
SOC 2 Type II
✓
GDPR Compliant
✓
ISO 27001

What is Appian used for?

Appian is a legacy Business Process Management (BPM) platform that typically requires significant IT resources and training to implement effectively. It's generally used by large enterprises for process automation, but its complexity often leads to extended implementation timelines and user adoption challenges. Discover how Tallyfy simplifies navigation compared to complex BPM tools.

As Richard Feynman said - "The first principle is that you must not fool yourself — and you are the easiest person to fool."

What exactly is Tallyfy and how is it different?

Tallyfy is a contemporary workflow automation platform that makes it remarkably straightforward to track and manage any business process. Unlike complex BPM systems, Tallyfy prioritizes simplicity and rapid adoption, helping teams eliminate manual tracking while standardizing operations. It's designed for real people who need to accomplish work, not IT specialists. Understand our template-to-process architecture that makes workflow management intuitive.

Does Appian have a discount for certain countries?

Appian may maintain standard enterprise pricing globally without consideration for different economic conditions. In contrast, Tallyfy offers thoughtful GDP-based pricing with lifetime discounts for certain countries, making it accessible to organizations worldwide regardless of their location's economic situation. Check our Fair Price Guarantee to see if your country qualifies.

Why are legacy BPM systems like Appian becoming less popular?

Legacy BPM systems may be losing popularity because they often require extensive IT involvement, have steep learning curves, and can result in failed implementations. Modern teams need flexible, user-friendly solutions that can be implemented quickly without technical expertise - which is exactly what Tallyfy provides. Create your first template in minutes, not months.

As Carl Sagan said - "It is far better to grasp the universe as it really is than to persist in delusion, however satisfying and reassuring."

How does Tallyfy handle process improvement compared to Appian?

While Appian may require complex change management procedures, Tallyfy makes process improvement intuitive through simple comments that go directly to process owners. This allows for quick iterations and improvements without the need for technical expertise or lengthy approval chains. Learn about process lifecycle management in Tallyfy.

How does AI integration differ between Tallyfy and Appian?

Tallyfy integrates AI thoughtfully in specific use cases rather than as a generic chatbot. It can handle automatic file uploads, process document migration, and even computer-use AI for mouse and keyboard automation. Appian's AI implementation may require extensive customization and technical expertise to be useful. Explore AI agent integration with Tallyfy workflows.

What's the implementation time difference between Appian and Tallyfy?

Appian typically may require 6-12 months for implementation and significant IT resources. Tallyfy can be up and running in minutes, with users able to create their first workflow in under an hour without any technical training. Launch processes immediately with our quick-start capabilities.

How do I see real customer reviews of Tallyfy?

You can check out authentic Tallyfy customer reviews and success stories at https://tallyfy.com/customers/. Unlike traditional BPM platforms, our customers consistently praise our ease of use and quick implementation. Also see how middleware integrations enhance customer workflows.

Does Tallyfy offer free professional services?

Yes, Tallyfy provides free professional services to ensure your success, unlike Appian's potentially costly consulting requirements. To learn more about our free services, schedule a chat with our team. We also offer comprehensive support resources at no additional cost.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We'll set up a customized trial instance based on your needs and guide you through the platform's capabilities. Start with creating your first process to see immediate results.

References and Citations

Tallyfy is a far better alternative to Appian

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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of February 2025. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.